Monday, February 26, 2018

One of My Favorite Google Drive Keyboard Shortcut

Keyboard shortcuts are a quick and easy way to get things done on your computer without having to take your hands off the keyboard. If you become really proficient at them you can end up saving yourself a lot of time. But not all keyboard shortcuts are for efficiency. Some shortcuts can give you additional functions. One of those functional shortcuts happens to be one of my favorites for Google Drive. It is the shift + "Z" shortcut.

The shift + "Z" shortcut, as stated by the Google Drive Help webpage, says that this key combination allows the user to, "Add a selected item to an additional folder". This explanation wasn't the clearest to me, so let me explain it in a way that made more sense to me. Shift + "Z" allows the user to take a Google Drive file and place it in multiple different folders.

The reason why I think this shortcut is so great is that instead of making multiple copies of the same file and dropping a different copy of the same file in each folder, I can have the same file dropped in multiple folders. What this means, is that if I make a change to the one file it will appear that way in every folder. Instead of trying to remember which files I've updated, I can update one and know that it will show up that way in all locations. I use this all the time. If I'm working on a new presentation for a conference, I create a new folder with the name of the conference on it. Sometimes I'll use the same presentation at multiple conferences. Instead of making a copy of the presentation for each conference folder, I'll just save the same file in each folder.

Here is a quick video on how this works: